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Evidence Guide: BSBPMG512A - Manage project time

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

 

BSBPMG512A - Manage project time

What evidence can you provide to prove your understanding of each of the following citeria?

Determine project schedule

  1. Develop the work breakdown structure with sufficient detail to enable effective planning and control
  2. Estimate the duration and effort, sequence and dependencies of tasks to achieve project deliverables
  3. Use project-scheduling tools and techniques to identify schedule impact on project time management, resource requirements, costs and risks
  4. Contribute to achieving an agreed schedule baseline and communication of the schedule to stakeholders
Develop the work breakdown structure with sufficient detail to enable effective planning and control

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Estimate the duration and effort, sequence and dependencies of tasks to achieve project deliverables

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Use project-scheduling tools and techniques to identify schedule impact on project time management, resource requirements, costs and risks

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Contribute to achieving an agreed schedule baseline and communication of the schedule to stakeholders

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Implement project schedule

  1. Implement mechanisms to measure, record and report progress of activities in relation to the agreed schedule
  2. Conduct ongoing analysis to identify baseline variance
  3. . Analyse and forecast the impact of changes to the schedule
  4. Review progress throughout the project life cycle and implement agreed schedule changes
  5. Develop responses to potential or actual schedule changes and implement them to maintain project objectives
Implement mechanisms to measure, record and report progress of activities in relation to the agreed schedule

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Conduct ongoing analysis to identify baseline variance

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

. Analyse and forecast the impact of changes to the schedule

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Review progress throughout the project life cycle and implement agreed schedule changes

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Develop responses to potential or actual schedule changes and implement them to maintain project objectives

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assess time-management outcomes

  1. Review schedule performance records to determine the effectiveness of time-management activities
  2. Identify and document time-management issues and recommend improvements
Review schedule performance records to determine the effectiveness of time-management activities

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Identify and document time-management issues and recommend improvements

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Evidence Guide

The evidence guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, range statement and the Assessment Guidelines for the Training Package.

Overview of assessment

Critical aspects for assessment and evidence required to demonstrate competency in this unit

Evidence of the following is essential:

demonstrated successful application of time-management tools and techniques for a project of sufficient complexity to demonstrate the full range of performance requirements

knowledge of time-management methodologies, and their capabilities, limitations, application and outcomes.

Context of and specific resources for assessment

Assessment must ensure:

access to workplace documentation, schedules and reports from project team

consideration of feedback from project stakeholders regarding the management of project time.

Method of assessment

A range of assessment methods should be used to assess practical skill and knowledge. The following examples are appropriate for this unit:

direct questioning combined with review of portfolios of evidence and third-party workplace reports of on-the-job performance by the candidate

oral or written questioning to assess knowledge of strategies for managing project time and their application in different situations

analysis of responses in addressing case studies and scenarios that present project time-management issues and problems

review of progress throughout project life cycle; and review of implementation of agreed schedule changes

assessment of documented time-management issues and recommended improvements.

Guidance information for assessment

Holistic assessment with other units relevant to the industry sector, workplace and job role is recommended.

Required Skills and Knowledge

Required skills

analytical skills to review and evaluate process

communication skills to:

convey expectations

advise others of progress

literacy skills to read, develop and interpret project schedules

planning and organising skills to sequence tasks and see that objectives are met

technology skills to use appropriate software to develop project schedules.

Required knowledge

estimation techniques to determine task duration and resource effort

procedures for identifying critical path

procedures for managing project baselines, establishment and variance

project life cycle phases and what is included in each phase

time-management methodologies, and their capabilities, limitations, application and outcomes

tools and techniques for project schedules

work breakdown structures and application to project schedules.

Range Statement

The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording, if used in the performance criteria, is detailed below. Essential operating conditions that may be present with training and assessment (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) may also be included.

Work breakdown structure may include:

activity and task descriptors

high-level deliverables framework

multi-level task granulation

work breakdown task dictionary.

Estimating the duration and effort may include:

allowance for contingency and risk

availability of resources and supplies

degree of variation

expert opinion

level of accuracy

prior project history

regulations and standards governing resource performance

top-down or bottom-up estimating.

Sequence and dependencies may include:

deliverable milestones

preferred, logical or required order of task completion

relationship between tasks impacting on start and finish times and dates.

Project-scheduling tools and techniques may include:

bar charts

conducting or supervising qualitative and/or quantitative time analysis, such as schedule simulation, decision analysis, contingency planning and 'what if' scenarios

critical chain management

critical path diagrams

Gantt charts

project schedule network diagrams

standalone, organisation-integrated or cloud-based software tools

using personal experience and/or subject matter experts

using specialist time-analysis tools to assist in the decision-making process.

Schedule impact may include:

accuracy of estimates

advances or delays in task completion

changes to project risk

changes to resources and cost

degree of change to baseline

relevance of task dependencies.

Schedule baseline may include:

assigned responsibility

assigned schedule-management responsibilities

charted milestones

contingency plans

project schedule and sub-schedules

critical path analysis

resource assignment to task

schedule-management strategies and actions.

Agreed schedule changes may include:

applied constraints

changing objectives

changing scope

delayed or advanced task completion

resource availability.

Review of schedule performance may occur at:

agreed major milestones, e.g. phases and subcontracts

change of key personnel

completion of major deliverables

finalisation of project and other agreed milestones.

Records may include:

diaries, incident logs, occurrence reports and other such records

evaluation of options

Gantt, PERT and other scheduling charts

lists of variances and forecasts of potential scheduled events

project and/or organisation files and records

recommended and approved courses of action

records of analysis

work breakdown structure.